Prospective Exhibitors FAQ's
With whom do I speak regarding exhibiting or sponsoring?
How many attendees are expected?
1,200+ attendees are expected at The Bioprocessing Summit 2017. Refer to sponsor and sponsor and exhibitor prospectus for attendee demographics.
What are the exhibit hall hours including set-up and tear-down?
Refer to exhibit schedule on the Exhibit Services Page.
When are the marketing deadlines (conference brochure & program guide inclusion)?
Preliminary Agenda Deadline- November 28th, 2016
Final Printed Brochure Deadline - January 16th, 2017
Program Guide Deadline – April 28th, 2017
When is the exhibit deadline?
Advanced Rate Exhibit Deadline - Friday, March 3rd
Beyond the Advanced Rate Exhibit Deadline there is no other deadline per se, but exhibit halls at many of CHI events sell out. Booking early will help ensure you secure a prime space. Exhibiting companies should also be mindful of the final agenda (print) deadline as well as the program guide deadline.
Is there a breakdown of the attendee list (e.g. track breakdown, region)?
Please refer to the sponsor and exhibitor prospectus for attendee demographics.
How much does it cost to exhibit, what’s included and what are the policies?
Please refer to the exhibit application and/or contact the sales manager(s).
What is the co-op marketing program?
A CHI cooperative mailing is an email campaign sent from you (or CHI on your behalf) to your list of contacts/prospects. We would be promoting your participation at the event and offering a discounted rate (on your behalf) for your prospects to attend the conference.
How do I contact conference participants and schedule appointments prior to the event?
Pre-conference physical mailing, CHI’s Intronet, and our Corporate Sponsor 1-2-1 Meetings program.
Do we obtain access to the list of attendees?
No, per CHI policy we do not provide an attendee list. For larger events, sponsors and exhibitors are allowed to do a physical mailing pre and/or post conference via a third party mail house. For smaller and some medium-sized events, sponsors and exhibitors receive the attendee list with names and mail addresses, but no email and phone numbers. Sponsors/exhibitors must sign a mailing list agreement for the smaller and medium-sized events in which they obtain the names of attendees.
I may be interested in sponsoring, how do I locate sponsorship programs?
Please contact the conference business development manager to discuss our customizable sponsorship packages:
Is there an opportunity to add a podium presentation to my sponsorship package?
Yes, there are a limited number of sponsored podium slots within each scientific agenda. Opportunities sell out within many of the programs.
Do you offer content lead generation programs? Can these be included in my exhibit or sponsorship agreement?
Yes, we offer various content marketing programs which include lead generation: Webinars, Whitepapers, Market Surveys and Podcasts. Yes, we can bundle lead generation program into your conference sponsorship and exhibit agreement.
Hotel & Travel
How do I book my hotel?
Please refer to “Travel” page on the conference website. Please contact the hotel directly, CHI does not utilize any third party booking service.
Please click here or call the hotel directly to reserve your sleeping accommodations. You will need to identify yourself as a Cambridge Healthtech Institute conference attendee to receive the discounted room rate with the host hotel. Reservations made after the cut-off date or after the group room block has been filled (whichever comes first) will be accepted on a space- and rate-availability basis. Rooms are limited, so please book early.
When is the hotel discount deadline?
Refer to “Travel” page for deadline cutoff
New to exhibiting? Here are some helpful links to help you learn more.
For additional questions regarding The Bioprocessing Summit please contact: